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Guide

How to share lesson materials with students, without sending files

The simplest way is to stop sending copies. Keep the materials in one place per student and give the student access to that place once. In Tuboard that is one link per workspace: the student opens it, types their name and sees the same topics, PDFs and boards you do, today and next month.

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A lesson in Tuboard from start to finish. The tutor opens a student, adds a board, a past paper PDF and two YouTube videos to the topic, and sends the student a link. The PDF opens beside the board, tutor and student both write on it, the video plays inside the topic, and next week it is all still in the student's workspace.

Why sending files breaks down

Every attachment is a copy. The student edits theirs, you edit yours, and by Friday there are three versions of one essay in a thread between messages about moving the lesson. The worksheet from September is somewhere above them, and the board from the lesson was never sent at all.

  • Each send creates another copy
  • Old files sink up the thread
  • The lesson's board stays on your screen
A week of messages between a tutor and a student: a workbook PDF, four versions of the same essay file and two messages about rescheduling, ending with the student asking where the workbook is. Then the same files in Tuboard: one topic with the workbook and a single essay document in it.

One link instead of a hundred attachments

In the student's workspace, press Send lesson link and paste it wherever you talk: the Zoom chat, WhatsApp or an email. The student opens it, types their name and lands in the workspace. The link works until you revoke it, so next week they open the same one.

  • One link per workspace, valid until you revoke it
  • The student types a name. No account, no app
  • Editing or view only, your choice
A lesson in Tuboard: a past paper on quadratic equations open on the left, and on the right the board with x² − 5x + 6 = 0 solved and plotted, with Maria's cursor on the same board

Homework without email

Give homework its own topic. The student opens the same link, writes the answers in a note or on a board in that topic, and you see them there before the next lesson. There is nothing to download, rename or send back.

  • A homework topic in each workspace
  • The student writes the answers in place
  • You check them in the same topic
A student's workspace in Tuboard: Maria's topics as cards (quadratic equations, simultaneous equations, homework, mistakes and progress), each showing how many boards, documents and files it holds

Sharing with a group

A group is one workspace. Every student gets the same link and works in the same topics.

One link for everyone

Send it to each student in the group. They each type their own name.

You see who is in

Names appear in the access list, and you can remove anyone.

Watch or edit

Switch the link to view only when you want the group to follow, not write.

Materials stay with the group

Next term's students start in their own workspace.

The short answers.

How do I share files with my tutoring students?

Put the files where the student can open them, instead of sending copies. In Tuboard you add them to a topic in the student's workspace and send one link. The student opens it and types their name.

How do I give homework to students online?

Make a homework topic in the student's workspace and put the task there. The student writes the answers in a note or on a board in that topic, and you read them before the lesson.

Do students need an account or an app?

Neither. The link opens in a browser and the student types their name. Signing in with Google is optional, for a student who wants to open the workspace from another device.

Can I stop a student's access?

Yes. Remove the student from the access list, or revoke the link and send a new one to the people who should keep it.

Can parents see the materials?

Anyone you send the link to can open the workspace, so a parent can follow the same link. There is no separate parent view.

Send one link this week.

Create a workspace for one student, put this week's materials in it, and send the link instead of the files.

Create a workspace

How it works from the inside.

The student workspace

One workspace per student or group, sorted by topic, with the lesson inside it.

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